Setting
up an alert on a list or library makes SharePoint email you when
changes are made (when items are added, removed, or changed).
To create the alert, click the Actions menu of the list or library and select Alert Me from the drop-down options (see Figure 1).
Selecting this option opens the settings screen for the alert (refer to Figure 2). Here, you can specify what you want to be alerted on.
Under
the Change Type section, you can choose what kind of change you want to
be alerted on. For example, you can select to be alerted only when new
items are added, only when items are deleted, or when anything happens
(all changes).
Similar
to setting up an alert on a list item, you can choose when the alert
will be sent (either immediately or as a daily or weekly summary).
After
you create the alert, a confirmation email is sent to you. Alert emails
for lists look exactly the same as alerts on list items.
Caution
Don’t
forget that alerts can be annoying if you get too many emails. Creating
an alert on a busy document library and setting it to email you
immediately on every change can overload your mailbox. Consider the
daily or weekly email options unless you really need to know about new
documents or changes in existing ones.
